What Is an Apostille and When Do You Need One?

Have you ever been told you need an apostille for a document but had no idea what that meant? You're not alone! At Primary Signatures, I help clients every day navigate the often confusing world of document legalization.

What Is an Apostille?

An apostille is a special certificate issued by the Secretary of State that authenticates the signature and seal of a notarized or official public document. It makes your document legally recognized in foreign countries that are part of the Hague Apostille Convention.

Think of it as an international stamp of approval.

When Do You Need an Apostille?

You may need an apostille if you’re sending official documents abroad for:

• Marriage or divorce overseas

• Dual citizenship applications

• International adoptions

• Business contracts

• Power of Attorney used overseas

• Educational transcripts or diplomas

• Birth, marriage, or death certificates

If your paperwork is going to a foreign country, chances are an apostille will be required.

What Documents Can Be Apostilled?

In Texas, the following are commonly apostilled:

• Notarized documents (e.g., power of attorney, affidavits)

• Vital records (e.g., birth or death certificates, marriage licenses)

• School records

• Court documents

• Business records

Note: Vital records must be certified copies issued by the appropriate agency—photocopies won’t be accepted.

How Primary Signatures Can Help

Getting an apostille can be overwhelming, especially if you're unfamiliar with the process. At Primary Signatures, I offer:

• Guidance on what documents are eligible

• In-person or remote notarization (when required)

• Assistance with preparing documents for apostille submission

• Courier delivery or mailing options to the Texas Secretary of State

• Transparent pricing and turnaround times

Whether you're an individual, attorney, or business professional, I make the apostille process stress-free and efficient.